Introduction

Welcome to the Benue State Schools EduPortal, the official online platform for managing educational data in Benue State. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access our website and services.

By accessing or using the EduPortal, you agree to the terms outlined in this Privacy Policy. If you do not agree with our practices, please do not use this platform.

Information We Collect

Personal Information

• Student Data: Names, dates of birth, admission numbers, class records, attendance records, and academic performance.
• Parent/Guardian Data: Names, contact information, relationship to student, and emergency contacts.
• Staff Data: Names, qualifications, employment history, and contact information.
• User Account Data: Login credentials, account preferences, and activity logs.

Usage Information

• Device Information: IP address, browser type, operating system, and device identifiers.
• Analytics Data: Pages visited, features used, time spent on the platform, and interaction patterns.
• Cookies and Similar Technologies: Information collected through cookies, web beacons, and similar tracking technologies.

How We Use Your Information

We use the collected information for the following purposes:

• Providing and managing access to the EduPortal platform and its services.
• Maintaining accurate student records and academic information.
• Facilitating communication between schools, teachers, students, and parents/guardians.
• Generating educational reports, transcripts, and certificates.
• Monitoring and improving the performance and functionality of the EduPortal.
• Ensuring compliance with Benue State educational regulations and policies.
• Detecting and preventing unauthorized access or fraudulent activities.
• Responding to inquiries, complaints, or requests for assistance.

Data Protection and Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our security measures include:

• Secure user authentication and authorization protocols.
• Encryption of sensitive data during transmission and storage.
• Regular security assessments and vulnerability testing.
• Access controls and user permission management.
• Staff training on data protection and security practices.
• Physical security measures for our servers and facilities.

While we strive to protect your information, no security system is completely impenetrable. We cannot guarantee the absolute security of your information.

Information Sharing and Disclosure

We may share your information with the following entities:

• Educational Institutions: Schools, administrators, and teachers within the Benue State school system.
• Government Authorities: Ministry of Education and other relevant government agencies as required by law.
• Service Providers: Third-party vendors who assist us in operating the EduPortal.
• Parents/Guardians: Information about students may be disclosed to their legal guardians.

We do not sell, rent, or trade your personal information to third parties for commercial purposes. Information sharing is limited to what is necessary for providing educational services or as required by law.

Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Student records may be maintained in accordance with educational record-keeping requirements set by Benue State educational authorities.

When information is no longer needed, we will securely delete or anonymize it according to our data retention policies.

Your Rights and Choices

Depending on your relationship with the EduPortal, you may have the right to:

• Access and review your personal information.
• Request corrections to inaccurate or incomplete information.
• Request the deletion of your information, subject to legal and educational record requirements.
• Opt out of certain data collection or processing activities.
• Lodge a complaint with relevant data protection authorities.

To exercise these rights, please contact us using the information provided at the end of this policy.

Children's Privacy

The EduPortal is designed for use by educational institutions, parents/guardians, and students. We collect information about students as necessary for educational purposes, always in compliance with applicable children's privacy laws.

Parents or guardians have the right to review information collected about their children, request changes, or limit the use of such information. Please contact us to exercise these rights.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on the EduPortal. These technologies help us recognize you when you return to our platform, understand how you use our services, and improve our platform.

You can modify your browser settings to decline cookies or to alert you when cookies are being sent. However, some parts of the EduPortal may not function properly if you disable cookies.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify users of any material changes by posting the updated policy on this page and updating the effective date.

We encourage you to review this Privacy Policy periodically to stay informed about our information practices.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: